Organising: For an organisation to function effectively and efficiently, it is very important that it is very well organised. Organising is the subsequent function after planning. It is defined as the structuring of a synchronized system of influence, relationships, and responsibilities that aid the development of attaining the organisational objectives. It is departmentalisation of work and synchronization of activities within an organisation.
Staffing: The most important factor in achieving goals is the human factor. Acquisition of human resources with the right quality applied at the correct criteria in the aspect of selection is of primary importance. It is also equally important to ensure that the right human resources are at the right jobs basis their skills and abilities for an organisation to succeed.
Leading: Leading is defined as the process of inspiring others to attain a certain objective. The leader directs the effort of the groups towards achieving certain goals. The leader induces the group’s commitment to the objectives.
Controlling: The activities that are performed within his influence are focussed towards the organisational goals. This function is concerned with immediate correction of any deviation. Managers at all levels should have abilities that help them to perform this function effectively. Managers should keep evaluating whether everything is going as per the agreed project plan and timelines and in case there are any delays then the manager should take appropriate actions to ensure the same is corrected. Thus controlling requires establishing benchmarks, measure the actual progress, compare results with the benchmarks set and take preventive or corrective actions as required.
Recent studies have come up with four sets of activities of managers. The first set is “communication” which comprises exchanging of information and “paperwork”. The second group is “traditional management” consisting of planning, making of decisions and controlling. The third set is “human resource management” which includes motivating, managing conflict, training and developing. The fourth set is “networking” which covers socialising and interaction.